The digital operating system for Old Students Associations.
Helping associations launch a branded workspace with verified member IDs, transparent governance, preserved history, and meaningful opportunities for members - all from one secure platform.
Old students associations on OurClassMate include Prempeh College, Opoku Ware School, Mfantsipim School, Kumasi High School, Achimota School, Wesley Girls' High School, PRESEC, Yaa Asantewaa Girls, St. Louis Senior High School.
Still running your association on WhatsApp and spreadsheets?
WhatsApp and spreadsheets were never designed to run an association. Records become scattered, receipts get lost, and every executive handover puts years of association history at risk
Scattered member records
Members live across spreadsheets, phone contacts, and notebooks. Nobody holds the full, current list.
Identity confusion
Nicknames, duplicate names, and missing profiles make it hard to confirm who actually belongs.
Contributions tracked by hand
Treasurers reconcile dues in private files while members dispute payments with nothing to point to.
No official receipts
Screenshots stand in for records, and there is no audit trail for executives.
No institutional memory
Past leaders, projects, and decisions live in old notebooks and fading memories.
Limited member opportunities
Thousands of members with businesses, skills, and openings - and no structured way to find or support each other.
Manual governance
Elections run on chat polls and survey results get lost in threads. No transparent record of decisions.
Executive handover gaps
Each new leadership team inherits fragments and rebuilds work that should already be documented.
Everything an association needs to run properly
From the first verified member to the year-end financial report, OurClassMate becomes the single, auditable source of truth.
Member directory
Every member searchable by name, class year, house, profession, and location. One current list, not five conflicting spreadsheets.
Digital identity
Each member gets a unique ID and a verified profile - proof of belonging the whole association can trust.
Contribution tracking
Define your own categories, from annual dues to welfare and project levies, and track each one with a full per-member history.
Official receipts
Every payment generates an official receipt with the member ID, contribution category, and permanent reference. Members can download receipts, while executives can reissue them at any time.
Governance
Conduct elections, surveys, and roll calls with verified participants. Results are securely stored, auditable, and transparent.
Reports
Financial summaries, outstanding balances, and payment history. Export to CSV, Excel, or PDF for your AGM.
Your association is also a network. Put it to work.
Beyond dues and meetings, every member brings experience, skills, businesses, and opportunities. OurClassMate helps your association discover, connect, and support one another.
Member business directory
Browse businesses owned by fellow members, organised by industry and location.
Business showcase
Promote products and professional services to trusted members within your association
Jobs & opportunities
Post and discover openings, gigs, and contracts inside the association.
Professional Network
Discover and connect with trusted professionals within your association.
Direct member messaging
Reach any verified member without trading numbers in group chats.
Economic empowerment
Strengthen your association by helping members discover, hire, and support one another's businesses and services.
Run like an institution, not a group chat.
Formal structures for decisions, elections, and accountability - recorded, auditable, and permanent.
Executive management
Define roles and permissions for presidents, secretaries, treasurers, and other executives.
Elections
Verified voters, secret ballots, instant vote counting, and permanently stored results.
Surveys
Collect member opinions formally. Results are recorded, never lost in a thread.
Roll calls
Bring back the old boarding school roll call tradition—now digitally recorded for meetings, events, and long-term participation history
Audit logs
Every administrative action is logged, creating a complete audit trail of who did what and when.
Every contribution accounted for
Members see where their money goes. Executives answer every question with a record, not a recollection.
Official receipts
Every payment generates an official, numbered receipt linked to the member, contribution category, and permanent reference.
Contribution history
A complete, dated history of every contribution, organized by member and contribution category.
Financial reports
Financial reports are always up to date, giving executives instant access to collections, balances, and AGM-ready summaries
Audit trail
Every financial record is fully traceable, showing who recorded it, when it was recorded, and every change made over time.
Built for the old students associations of leading schools across the country
Launch your association in minutes.
No technical setup. No IT team. Register your association and start managing members, finances, governance, and member opportunities from one secure platform.
Register your associationRegister your association
Submit your association details, choose a member ID prefix, and preview how member numbers will be issued.
OurClassMate reviews and approves
We verify and activate your private workspace, typically within 24 hours.
Setup your Association workspace
Set up contribution categories, invite executives, apply your branding, and keep member IDs aligned with your current prefix.
Members join and get approved
Admins invite members directly, or members register through the app. Either way, an admin approves them before they receive their digital identity.
Your association is ready
Start managing members, finances, governance, institutional memory, and member opportunities—all from one secure platform.
Simple, transparent pricing
Start free. Scale as your association grows.
Swipe to compare plans
Perfect for small associations exploring OurClassMate.
- Up to 50 Members
- Web Access
- Member Directory
9 more features
- Member Profiles
- Digital Membership Cards
- Member Search
- Member Import (Excel / CSV)
- Invitation Management
- Contribution Tracking
- PDF Receipts
- Basic Reports
- Announcements
Everything you need to run your association.
- Everything in Free, plus
- Up to 150 Members
- 2 Workspace Admins
13 more features
- Mobile App Access (Android & iOS)
- Identity Verification
- QR Membership Cards
- Executive Management
- Contribution Categories
- Member Contribution Tracking
- Outstanding Balance Tracking
- Financial Reports
- Association Branding
- Custom Member ID Prefix
- Custom Receipt Prefix
- Configurable Executive Positions
- Configurable Member Roles
For growing associations ready to strengthen governance and member engagement.
- Everything in Essential, plus
- Up to 350 Members
- Executive Elections
15 more features
- Governance & Voting
- Surveys
- Roll Calls
- Push Notifications
- WhatsApp Notifications
- Welfare Tracking
- Participation History
- Contribution Campaigns
- Member Business Directory
- Business Showcase
- Opportunity Hub
- Professional Networking
- Direct Member Messaging
- Advanced Reports
- CSV / Excel Export
Preserve your legacy and scale your association.
- Everything in Growth, plus
- Up to 500 Members
- Unlimited Workspace Admins
11 more features
- Institutional Memory
- Executive Audit Logs
- Legacy Project Tracking
- Multi-Year Financial Reports
- Historical Contribution Insights
- Executive Dashboards
- Advanced Analytics
- Financial Analytics
- Assistance & Disbursement Tracking
- Custom Branding
- Priority Support
Questions associations ask first
Practical answers before you register your association.
Can an association use its own branding?
Yes. Each workspace can use its own logo, colors, member ID prefix, and receipt branding.
Do members need to be approved?
Yes. New members require administrator approval, ensuring every association directory remains trusted, verified, and secure.
Can we track different contribution types?
Yes. Create and manage unlimited contribution categories, including annual dues, welfare, projects, donations, or any custom contribution defined by your association.
Can payment and receipt history be exported?
Yes. Export financial reports, payment history, balances, and receipts for executive meetings, finance reviews, and AGMs.
Do members need to install the app?
OurClassMate is designed mobile-first for the best experience. Members can install the Android or iPhone app for quick access, notifications, and everyday use. A web version is also available for those who prefer using a browser.
Can multiple executives manage the association?
Yes. Assign roles and permissions to presidents, secretaries, treasurers, organizers, and other executives, so responsibilities are shared securely.
Can we import our existing member list?
Yes. Import members from Excel or CSV and start managing your association without rebuilding everything from scratch.
Where does member money go?
Always to your association—not to OurClassMate. Your association uses its own payment accounts to receive contributions. OurClassMate simply records, reconciles, and reports every payment to give executives and members a transparent financial record.
Ready to modernize your association?
Bring your association together with verified members, transparent governance, preserved institutional memory, financial transparency, and meaningful member opportunities from one secure platform.